Create your event listing

If your submission is accepted, to help you promote your Open Weekend event (your “Event”) you will be able to use a variety of materials. The document ‘Using the Open Weekend Marketing Toolkit’ explains what materials are available and sets out guidance on how you can use them. We will also give you a unique user code which will give you access to our Open Weekend Brand Centre from which you will be able to download some of the materials and further guidance for use.

By ticking the appropriate boxes below you agree that, if we accept your submission, you will only use the Open Weekend materials and promote your event in accordance with the guidelines on the document Using the Open Weekend Marketing Toolkit and on the Open Weekend Brand Centre. If we accept your submission to Discovering Places, you will only use the Discovering Places materials and promote your event in accordance with the guidelines on the Discovering Places Marketing Toolkit (available on or before 21 June 2010).

You agree by submitting your details in this form that the London Organising Committee of the Olympic Games and Paralympic Games Limited ("LOCOG") and certain third parties including Visit London, Visit Britain, Culture24, the Press Association, Heritage Alliance and selected print publications shall be entitled to process this information for (i)the purposes of advertising your organisation/event as being part of Open Weekend and/or Discovering Places; and (ii)in relation to Discovering Places events, in the case of Heritage Alliance only, the purposes of processing and managing your application. You accept that such entities may publish such details on their websites which will be available to persons outside of the European Economic Area.

By ticking the appropriate boxes below you agree that your personal details may be used by LOCOG and/or passed to third parties connected with the Games for communications regarding the Games.

On my own behalf and on behalf of the organisation named above (‘us’ or ‘we’):

I confirm that the event described above (our ‘Event’) is eligible for the London 2012 Open Weekend 2010 and, if this submission is accepted by LOCOG, I agree (i)that our Event shall at all times comply with the London 2012 Open Weekend 2010 criteria, and, where relevant any additional Discovering Places criteria; (ii)that we shall promote and conduct our Event in accordance with any guidelines reasonably issued by LOCOG or, in the case of Discovering Places submissions, Heritage Alliance; and (iii)that we shall be fully responsible for our Event (and that we shall hold LOCOG harmless in the event that it incurs any losses as a result of our Event).

I acknowledge that, if this submission is accepted by LOCOG, we will be given access to the Open Weekend materials detailed in the document ‘Using the Open Weekend Marketing Toolkit’ or the Discovering Places materials as detailed in the Discovering Places Marketing Toolkit information (available on or before 21 June 2010). I agree we will use the Open Weekend materials (or Discovering Places materials as the case may be) only as described in the document and/or on the guidelines provided on the Open Weekend Brand Centre, including where relevant only after receiving written approval from LOCOG. I acknowledge that the London 2012 emblems, Open Weekend and Discovering Places materials are copyright LOCOG 2007 – 2010 and, other than the limited right to use the Open Weekend or Discovering Places materials as described in the guidelines for the Open Weekend or Discovering Places Marketing Toolkit and Open Weekend Brand Centre (as appropriate), no licence is granted to us to use these assets. I acknowledge that LOCOG reserve all its rights in this respect and agree that LOCOG may terminate this licence to use the Open Weekend or Discovering Places materials at any time.

I agree to my personal details being held and used by LOCOG or Heritage Alliance to contact me by post, email or SMS message regarding any events with which they are involved. In the first such marketing communication I receive (and any subsequent marketing communications), I will be given the opportunity to opt out of receiving any further marketing communications from LOCOG or Heritage Alliance (as applicable).

I agree that my personal details may be passed to third parties connected with the Games for communications regarding other aspects of the Games.